Faculty of Environment

Poster Plotting

A poster plotting service is available from the Print and Copy Bureau in the Roger Stevens Building. The Print and Copy Bureau services are provided by the University for the University on a non-profit basis. We encourage everyone to use that service for high-quality poster plotting.

The Faculty of Environment also provides a basic poster plotting service at cost price. We've identified demand in 2 areas which this service is aimed at -

  • Last minute printing - sometimes we are able to print posters on the day of asking - usually there's a few days wait for the Print and Copy Bureau.
  • Lower-quality printing at cost - we charge cost price on the relatively low-quality poster device we run in the Faculty - this is substantially cheaper than the Print and Copy bureau.

The poster plotting service run by the Faculty isn't capable of supporting large print runs, or meeting tight deadlines - there are no dedicated staff - only the Faculty IT team fitting this service into other schedules. Normally we can't accept more than 4 poster plots per day.

The Faculty plotter is suitable for making posters up to A0 in size. The service is available to Faculty of Environment staff, research students and undergraduates.

If you want to use the plotter, read the notes below, then contact foe-support@leeds.ac.uk.  You can't send print jobs yourself - you have to create a request to have it carried out by IT staff.

Plotter

The plotter is an HP DesignJet 500 Plus colour plotter.

Paper size:
Paper is on a roll, 36" wide and 150' long. Normally plots are A0 (841mmx1189mm) but custom sizes can be specified. It is best (but not essential) that your document is sized to A0 when you create it. The Faculty normally stocks both standard heavy-coated paper and high-gloss photo paper.

Single sheets can also be fed to the printer - various types of paper are possible, including transparencies. This paper would have to be ordered as the need arose.

Charging

There is a flat rate of 10 pounds per plot when using standard heavyweight paper. For photo paper the rate is 20 pounds. This covers the paper and ink used. If a plot fails for any reason the charge is not refundable. Smaller sizes are not cheaper, but a higher rate would have to be negotiated for plots longer than 1189mm.

You can pay cash (take money to the Faculty Finance Office and bring the receipt to IT Support in SEE 9.145), quote a grant number, or pay online at the University of Leeds Store. Plots will not be started until a receipt for payment or grant code is received.

Booking the plotter

Normally we can only plot 4 posters per day. It's possible to book one of these 4 slots at the poster booking site. (Select the Poster Plotting area, then click on the day you want to plot the poster, then click on one of the available poster slots). You can also book by sending a request to foe-support@leeds.ac.uk. Posters which haven't been booked are plotted on a first-come, first-served basis - it's unlikely that we'll be able to plot non-booked posters if all the booking slots are taken on a particular day. We do not stock spare paper or inks for the plotter, so when either of these runs out there will be a delay of a couple of days before new stocks arrive.

At times when there is a student deadline for poster submission, demand for poster plots often exceeds the maximum 4 posters per day which we can plot - so booking is recommended.

Transferring data

Plots can be made direct from any network drive. If you prefer, you can bring a CD or a USB flash disk to the Faculty IT Office in SEE (9.145), where it can be read and returned at once. Or email the file to foe-support@leeds.ac.uk.

Data formats

The plot must be in a format that the software on the Windows research server can load. Currently, that means:

.pdf

.ppt (PowerPoint )

.cdr (CorelDraw version X4 or lower)

CorelDraw can import postscript, eps and various other formats.

.jpg or .jpeg

In several cases CorelDraw files have failed to print, and this has been resolved by using the "Publish to pdf" function, first making sure that the poster has the page size set to the required size.

Checking your work

It pays to check the poster very carefully BEFORE starting to plot. Make sure there are no unusual fonts or symbols used - they will probably be substituted during plotting, which may spoil the appearance or layout of the text. PowerPoint posters using "transparent windows" may fail to print. Always do a test print of your own to an A4 printer.

It is best if you are present at the start of the printing - issues often arise at this stage.

During plotting

Once the plot is sent it takes around 30 minutes to complete. The finished plot can be collected from SEE room 9.145.