Faculty of Environment

Pre-authorisation Process

Our pre-authorisation process must be followed prior to moving forward with the recruitment of any vacant or new position and prior to the engagement of an individual to fulfil a short term task. This procedure was put in place in 2011 following the outcome of an audit carried out by Her Majesty’s Revenue and Customs (HMRC).

When any member of staff identifies a need to recruit or engage any individual or organisation to undertake work on behalf of their School they must complete a pre-authorisation form (PAF) and then contact Faculty Finance, Faculty Research Office or Faculty HR BEFORE this work is carried out. Finance/FRO and HR have to obtain approval for the financial commitment and confirm the most appropriate methods of engagement and payment before entering into any agreement. This will ensure that payments are made in line with University, HMRC, Finance and HR procedures, in a timely manner.